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Daily Digest: August 6, 2009
Compliance

Applied Discovery Selects Microsoft FAST for Advanced E-Discovery Document Search
Advanced search, concept clusters illuminate key information, helping litigation teams more effectively assess ESI

Messaging & Collaboration

RPost Releases Registered E-mail Zimlet for Zimbra Collaboration Suite
The new Zimlet -- a low cost e-mail tool that provides certified delivery proof – launches for Zimbra resellers worldwide with two charter partner deployments

Metalogix Simplifies and Automates SharePoint Management Tasks with Launch of Universal SharePoint Manager
Metalogix USPM Reduces Daily SharePoint Management Activites from Days to Hours and Hours to Minutes

MAAWG Tackles Bots with New ISP Guidelines for Restoring Infected End-Users' Machines
Industry Recommendations Can Improve Consumer Bot Removal
Nemx Helps U.K. School Protect Student / Teacher Email
School Standardizes On SecurExchange For Acceptable Use Policy Monitoring For 1,200 Students and Teachers
Sendio Launches ESP Version 5 with Significant Upgrades for the Enterprise
3rd Party Archiving Integration, Enhanced Queue Summary & Advanced Cluster Management Unveiled
Blog Item(s) & Announcements

Exchange 2010 Personal Archiving vs. Exchange 2010 Organizational Archiving

One of the interesting new concepts being introduced with Exchange 2010 is "Personal Archiving" vs. "Organizational Archiving."

At the recent TechEd, a Microsoft instructor introduced personal archives as a means to reduce primary mailbox size and circumvent quotas without losing organizational control. In effect, personal archives are a new replacement for PST files.

Personal archives are part of Exchange Server and are associated with an existing primary mailbox. Email can be moved from a primary to an archive mailbox using policies. Users access both primary and archive mailboxes side-by-side via Outlook and OWA.

The main functions you get from a personal archive are:

  • Basic message retention (Move-to-Archive Policy; Delete Policy; Hold Policy)
  • No single instance storage
  • Simple role-based access (e.g., so auditors can view user mailboxes)
  • Basic keyword and metadata-based search across mailboxes, typically via browser
  • Bulk PST import/export from file share; no PST crawler

Organizational archiving goes beyond the scope of personal archiving and delivers full mailbox capture for all users, full single-instance storage across all data, and advanced search and case management tools for e-discovery.

By way of comparison, a typical third-party email archival solution can be expected to deliver all or a portion of the following key functions:

  • Logs, WORM, read only
  • Single instancing/compression
  • Configuration auditing
  • Mailbox auditing
  • Journaling metadata
  • Rogue admin protection
  • Regulatory accreditation
  • Protected content (signing/encryption)
  • Federated discovery, retention, and reporting across content
  • Data mining and visualization
  • Case management and advanced e-discovery
  • Archive for Bloomberg data and other non-Microsoft IM data
  • Monitoring and supervisory tools
  • Archive for files and SharePoint

In effect, Microsoft is positioning the new archiving features in Exchange 2010 for personal archiving and leaving the door open for third-party solutions to deliver more advanced feature necessary for organizational archiving. Small organizations will find the basic features of Exchange 2010 satisfactory to reduce the strain on storage growth and eliminate PST files. But for organizations that require full email retention and advanced e-discovery, a third-party email archiving solution is the answer for the next few years. ... Bob Spurzem

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  • Clients include many of the world's largest organizations as well as computer vendors from major corporations to small startups.
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In short, our technology and industry depth helps you understand today's products, where they've come from, where they're going, and their value.


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